This page details the actions ThirdSpace is taking in response to coronavirus (COVID-19). Last updated: 24 March 2020.
We have written this statement to outline the current measures that we are taking and to assure our clients that we have the processes and controls in place to support business continuity.
ThirdSpace is monitoring the ongoing situation relating to coronavirus (COVID-19). We are following the advice issued by the Government, Acas and other sources to ensure the health and well-being of our team members and clients. We will continue to monitor and react accordingly as the situation develops.
As of Monday, 16 March, ThirdSpace has implemented a remote working plan in line with guidance on remote working and social separation. We have provided our team members with guidance that minimises contact and advises following NHS and government guidelines.
The following table is taken from the ACAS website. The right-hand column sets out how ThirdSpace has acted against the advice provided.
|ACAS advice||ThirdSpace response|
|Keep everyone updated on actions being taken to reduce risks of exposure in the workplace.||Using standard internal communications measures, including the regular cadence of “All Hands Calls”, the ThirdSpace team has and will continue to be updated on this subject as required.|
|Make sure managers know how to spot symptoms of coronavirus and are clear on any relevant processes.
For example, sickness reporting and sick pay, and procedures in case someone in the workplace develops the virus.
|Advice to managers has been provided as part of regular governance meetings and internal communications activities, including links to various websites that are being used to monitor updates and drive our actions and responses.|
|Provide hand sanitiser and tissues for staff and encourage them to use them.||Hand sanitiser is provided in ThirdSpace offices by the respective building management companies at our office locations. Staff have been encouraged to monitor and improve standards of personal hygiene. Singing “Happy Birthday” twice as you wash your hands is known across the business.
Field staff have been encouraged to align to client controls that are in place.
|Consider if any travel planned to affected areas is essential.||ThirdSpace has implemented its remote working policy and advised team members to employ social distancing.
Travel planning will be considered by ThirdSpace’s directors on a case by case basis, but, at this time, it has been eliminated.
|Make sure everyone's contact numbers and emergency contact details are up to date.||ThirdSpace uses an HR system called Bamboo HR to manage all staff contact details. This system is regularly audited by the HR team.|
|Make sure there are clean places to wash hands with hot water and soap, and encourage everyone to wash their hands regularly.||ThirdSpace offices are fit for purpose. Internal communications have been made to encourage everyone to wash their hands regularly, along with signage in our office locations. Field staff have been encouraged to comply, whether at home or at client locations.|
|Consider if protective face masks might help for people working in particularly vulnerable situations.||ThirdSpace does not consider the use of protective face masks to be a useful addition currently. Any team member that requests the use of face masks for their personal use will be supported.|
ThirdSpace has a Business Continuity plan, which includes our approach to pandemic planning. In addition, we are taking measures as outlined above to ensure that our team members are in the best possible position to react to scenarios as they are presented.
ThirdSpace is a provider of identity and access management solutions. The work that we do for our clients is typically centred around the notion of working securely from any location to promote productivity, reduce risk and optimise availability.
ThirdSpace are extremely well placed to be able to continue service provision to our clients without interruption, using our standard remote working tools and processes.
Our aim is to continue service provision 'business as usual’. This is aligned to the constraints that have been recommended by the Government, NHS and our partner organisations (e.g. Microsoft).
ThirdSpace will continue to operate with standard SLAs, including incident response and resolution times, for as long as possible. Our remote working capabilities, collaboration tools and workforce support this approach.
The most significant risk to service provision for ThirdSpace is the unavailability of team members to deliver services. At this time, we class that as medium risk given our geographical locations and the controls and best practices that have been communicated and executed by team members. These include self-isolation as a precaution and a focus on personal hygiene.
Given the precautions taken, ThirdSpace believes that it has mitigated risk to a level that allows us to continue to operate effectively.
ThirdSpace will contact client nominated individuals as required should there be any degradation in service provision.
There will be no changes to the designated ways of communication. However, clients are encouraged to use the CC function to add the following e-mail addresses to communications as required:
ThirdSpace is committed to ensuring that precautionary measures are put in place to ensure the safety and well-being of our team members and our clients.
Eight-time winner of the Microsoft Partner of the Year Award for Identity Management, Enterprise Mobility, and Security and Compliance.
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